Editor

Editor toolbar

To edit text in a document, use the toolbar at the top of the page.

The document editor toolbar is almost the same as the template editor toolbar.

Document editor toolbar allows you to:

undo and redo an action;
manage the font, size, font style and text color;
change text alignment and indents;
clear text format;
add bulleted or numbered lists;
add a table;
insert a picture;
insert page breaks;
customize page settings.

Undo and redo

You can undo the last action that changed the document or redo the undone action.

Table 1. Buttons and commands for redoing and undoing an action
Command	Button	Mac OS	Windows	Linux
Undo		`CMD`+`Z`	`CTRL`+`Z`	`CTRL`+`Z`
Redo		`SHIFT`+`CMD`+`Z`	`SHIFT`+`CTRL`+`Z`	`SHIFT`+`CTRL`+`Z`

Font setting

You can change the text font and its parameters.

Managing the text font and its parameters

Note	The default font is Arial.

Use the buttons on the toolbar to change the font style. Font available:

Bold
Inclined
Underline
Strikethrough

The default font color is black. You can choose from the proposed minimum set, as well as enter the RGB code.

All changes are applied to the selected text or to text entered after the cursor.

Indentation and text alignment

You can adjust text alignment in a document using the toolbar buttons:

– left;
– centered;
– right;
– to fit the page width.

Also, you can decrease Decrease Indent or increase Increase Indent text indent.

When an indentation change is applied to an item in a bulleted or numbered list, the item’s hierarchy changes.

The settings are applied to the selected text or to the paragraph in which the cursor is positioned.

Copy format

Format copy and paste restrictions are described in the table (Copy and Paste Format Restrictions).

Table 2. Copy and Paste Format Restrictions
Copy format	Paste format
Alignment and indentation will only be copied if you select the entire line or position the cursor at the very beginning of it (including the marker or list number, if any). If there are several formats in a paragraph or selected text, the format of the first character will be copied, and the alignment and indents of the first paragraph. If you just set the cursor and press the button, the style of the first character after the cursor will be copied, even if it is a space.	If you place the cursor before a word, the format will be applied to that word only. If you place the cursor after a word, the format will apply only to that word. If you place the cursor inside a word, the format will apply only to that word. If you set the cursor to a new paragraph (no text), you will see the copied format when you start typing. If you place the cursor at the end of a paragraph, the format will not be applied. If you copy a full paragraph or line format with alignment and padding, and then apply it to a list item, the item will be excluded from the list, its marker or number will be removed. Similarly, the opposite: if you copy the format of a list item or the entire list and apply it to plain text, the text will become a list. If you copy the format of a paragraph, and then select only a part, the alignment and indentation will be applied to the entire paragraph, and the rest - only to the selected part.

Clear format

In Doc.one, you can quickly clear the format of any piece of text.

To do this, select a paragraph or line and press the button Clear Format on the toolbar. As a result, the text will be formatted by default (Arial, 12 pt, black, left justified, no padding).

Lists

You can use bulleted and numbered lists to form templates.

To convert text to list:

Select paragraphs of text.
Click the button on the toolbar:
- - for a bulleted list;
- - for a numbered list.

The text will be converted to a list. The style of bullets and numbering depends on the style surrounding text, it cannot be changed.

To change the list level, click the buttons Decrease indent or increase Increase indent .

Page breaks

To move part of a document to a new page, add a page break.

For this:

Position the cursor before an element in the template.
On the toolbar, click on the button .

As a result, a page break will appear, and the element in front of which you set the cursor will be moved to the next page.

Warning

Doc.one forbids adding breaks to tables, blocks, and headers and footers.

To delete a page break, hover over the page break and click the Delete button.

Page Settings

You can set page options for the edited document:

orientation
size
fields

To access the settings, click the Page Settings button.

The page settings panel will open on the right.

Panel contains settings:

Apply to — apply the settings only to this page (This Section) or to the entire document (Whole Document)
Orientation — setting the page orientation: landscape or portrait
Page Size — the value is selected from the drop-down list containing a large number of template sizes. In addition, it is possible to adjust the size yourself. To do this, select Adjust Size from the list and specify the size in the displayed fields Height and Width
Margins — text indents from page borders (margins) are adjusted. Specify the values in the appropriate fields:
- Top — indents from the top border
- Bottom — indents from the bottom border
- Left — indents from the left border
- Right — indents from the right border

To apply the specified settings, click the Apply button.

Indentation settings

You can adjust the indentation of text in a document.

To adjust padding:

Select the part of the text to which you want to apply the indent settings. If the text is not selected, the settings will be applied only to the first paragraph or to the paragraph in which the cursor is positioned.
Click the button on the editor toolbar.
The Indent Options menu will appear on the right. Specify the settings in the fields:
- Left – left indent of text. The setting shifts the entire paragraph, measured in centimeters;
- Right – text indent to the right. The setting shifts the entire paragraph, measured in centimeters;
- Special indent – settings for the first line of a paragraph:
  - Type – select: do not highlight, first line (indent), hanging line (indent);
  - Value – specify the width of the padding/padding in centimeters.
Click the Apply button.

The padding settings will be done.

Use keyboard shortcuts to quickly format text:

Tab to shift the first line by default;
Shift+Tab to unindent the first line.

Headers and footers

You can add or change a header or footer in an edited document.

You can add one header and one footer.

The header and footer area in the document is separated from the body by a gray line. To switch to the header editing mode, double-click in the header area. As a result, the header and footer areas will be highlighted and editable.

Figure 1. Editing the footer

You can add to the footer:

text;
tables;
lists;
Images.

Formatting can be applied to headers and footers.

To exit the header and footer editing mode, click outside the header area.

To customize the header and footer areas, click the Headers button on the toolbar.

On the right, the Headers and Footers settings panel will open.

Figure 2. Footer settings

The table below describes the settings panel fields.

Table 3. Footer settings
Settings	Description
Show on first page	Set the flag if you want to display the header and footer on the first page.
Show on other pages	Set the flag if you need to display the header and footer on other pages except the first one.
Height of Header	In the fields, specify the content indents for the header and footer, respectively. You can enter fractional numbers from 0 to 10. The default value is 1.5.
Footer height
Add page number	Click the button to add page numbers to the header. The page number in the header will be displayed as `%N`, and in the document itself it will be displayed as a number. You can add a number to either the header or footer. After adding the page number, the button will change to Delete page number. Press the button if you want to delete the number.
Add page counter	Click the button to add the number of pages to the header. The number of pages in the header will be displayed as `%C`, and in the document itself it will be displayed as a number. You can add quantity to either the header or footer. After adding the number of pages, the button will change to Delete Page Counter. Press the button if you want to delete the counter.
Start at	Number of the first page. You can only enter a positive integer up to 10000 in the field.

After specifying all the settings, click the Apply button to apply the header and footer settings.

To delete a header, you need to switch to edit mode (double-click in the header area) and clear its contents.

Images

To add an image to an editable document:

Click the button on the toolbar
Select and open a file on your device

The image will be added to the document.

Restrictions on uploading images:

Only one file can be open
Available formats: jpeg, jpg, png
Maximum file size — 10Mb

If the image width is larger than the page width, it will shrink to fit the page width.

If you add an image to a table, its dimensions will be reduced to the size of the cell while maintaining the aspect ratio.

To add a line before or after the image, click on Add Row Before/After Table on the top/bottom border of the image.

To delete an image, set the cursor before or after it and press the Delete or Backspace key.

Tables

Add a table

You can add a table to an editable document. To do this:

Place the cursor where you want to add.
Click the button on the toolbar.
Specify the number of columns and rows.

The table will be added to the specified location.

Add and remove columns and rows

To add a column or a row to a table:

Place the cursor in a table cell.
Buttons for managing the table will appear on the toolbar. Click the button:
- — to add a column to the right of the selected cell
- — to add a column to the left of the selected cell
- — to add a row above the selected cell
- — to add a row below the selected cell

As a result, the column or the row will be added to the table.

When adding a column, all the others are proportionally compressed so that the table fits the width of the page. When the columns reach the minimum width, adding new ones will not be available.

Note	You can add columns and rows using the context menu of the table

To remove a column or row:

Place the cursor in the cell whose column or row you want to delete
Open the context menu and select Delete Column or Delete Row command

The column or the row will be deleted. If you select multiple cells, all columns or rows containing those cells will be deleted.

Merge and split cells

To merge multiple cells:

Select the cells to be merged
Click the button on the toolbar

The cells will be merged. The content of the merged cell (excluding images) will stretch to the full width of the cell.

To split merged cells:

Place the cursor in the cell that was previously merged
Click the button on the toolbar

The cells will be split. The content will remain in the top left split cell.

Warning

Splitting is only available for cells that have previously been merged.

Customize column width and row height

To change the column width, click on the column border and move the cursor.

The border between columns will be shifted. The system will adjust the contents of the cells to fit the new column widths. Changing column widths does not change the width of the entire table.

Changing the row height is done in a similar way.

Customize table borders

To set the visibility of table borders:

Select the cells for which you want to adjust borders
Click the button
The border settings panel will open. Choose which borders to show in the table

The selected borders will be displayed in the table.

Note	When merging cells, hidden borders become visible if they are merged with visible borders.

Delete a table

To delete a table, set the cursor before or after the table and press the Delete or Backspace key, respectively.